Your message needs to reach your audience with maximum clarity through a proper audio system.

During event planning people tend to concentrate on visual elements and decorations but remember that sound quality determines the success of the event. When guests encounter muffled microphones or cannot hear music properly and announcements become inaudible they become disoriented and lose interest. The solution? Selecting an appropriate sound system requires matching your specific requirements.

This complete guide assists you in choosing the proper sound system for a seamless and effective event.

1. Know Your Event Type

Which type of event you are planning dictates the audio equipment you will require. Each type has its own sound requirements:

• Corporate Seminars & Trainings
Clarity is king. Your sound system should include wireless lapel or handheld microphones of high quality along with dependable speakers and possibly a small mixer. Speech content dominates the audio so you need to deliver vocals that remain clear without feedback.

Here is a sample setup made by Dondee’s for a corporate event:

Dondee’s provided the Sound System and LED Wall during a company presentation.

• Weddings & Private Celebrations
You’ll need an all-around setup. The event needs microphones for speeches and toasts along with music playback during dinner and powerful audio outputs for the reception area or dance floor. You may also need a projector and screen or LED Wall Display for the audio visual presentation like the Growing Up Video and the Same-Day-Edit Video. A specialized lighting system, DJ setup or live band sound support greatly enhances your audio setup.

This wedding event is supported by Dondee’s Lights and Sound system with Projector and Screen. We also provided the Keyboard amplifier for the keyboardist of the event.

• Concerts or Live Performances
This requires a professional-grade PA (Public Address) system: Performers need stage monitors with powerful Front Of The House FOH speakers and subwoofers that will handle the main sound of the band. All the microphones and band instruments will be managed and mixed using an analog or digital mixer. Quality control depends on thorough soundcheck procedures alongside real-time audio mixing operations. You also have to consider whether the live performance will be done outdoor or indoor because each venue has different sound system requirements.

All the guitar and bass amplifiers, keyboard amplifier and drum set were provided by Dondee’s for an event at Ateneo Junior High School in Quezon City.

• Outdoor Events (e.g., festivals, rallies, fun runs)
Outdoor venues require sound systems with greater wattage capacity and equipment that can withstand weather conditions. Open-air environments cause sound to scatter more quickly which requires wider audio coverage. Use portable speakers that operate on battery power or generator sources when electrical outlets are unavailable.

Tip: Sound system design should always start by determining whether the event requires speech, music, or a combination of both. You also have to always consider the expected number of attendees because the size of the sound system to be used will also depend on the number of audience.

2. Estimate Your Audience Size

As your audience grows bigger you’ll have to provide more power and a broader audio range. Selecting a sound system that corresponds to your event’s audience size will make sure that all attendees experience clear sound coverage to the furthest seats.

Audience Size Guidelines:

Up to 50 people – 1-2 powered speakers, 1 wireless mic, no mixer required

50-150 people – 2-4 speakers, 2-3 wireless mics, small mixer for control

150-300 people – Full-range PA system, subwoofers, 3 or more mics, 6-8 channel mixer

300+ people – Line array system, stage monitors, full mixing console

Don’t forget venue acoustics. A small group gathering in a spacious hall might need extra speakers to eliminate dead zones and minimize echo effects.

This is one of the sound system event of Dondee’s wherein they supplied the audio speaker, microphone and mixer with projector and screen.

3. Check the Venue Requirements

Consult with the venue or visit it to understand its layout and constraints before renting any equipment.

• Room Size & Shape: Rooms with tall ceilings or wide spaces need extra speakers or sound systems that distribute audio throughout the area.

• Indoors vs Outdoors: Sound systems in outdoor venues need extra power because there are no walls to reflect sound naturally.

• Power Availability: Does your equipment require more power outlets than the venue can supply? Do you require extra power solutions like extension cords or a generator for your event?

• Rules & Limitations: Certain venues restrict noise levels and impose curfews or have specific mounting equipment limitations. Some venues feature built-in audio systems that will need to be integrated.

Pro tip: Get your AV provider involved during the initial stages of planning. They will inspect the space and find any potential issues before the event day.

Dondee’s provided the complete band equipment and sound system for this corporate Christmas Party held at B Hotel in Quezon City

4. Match the Equipment to the Program Flow

The selection of equipment needed depends on the specifics of your program schedule. Consider the following questions:

• Will there be multiple speakers?
Prepare additional wireless microphones to enable easy movement. A mixer with enough channels is key.

• Are there performances or audience participation?
During performances you need to provide performers with monitors for clear sound feedback and DI boxes for instruments with a potential stage setup.

• Do you need music playback between segments?
Your audio setup requires an AUX input feature or Bluetooth functionality. Connecting a laptop or music device to the mixer facilitates smooth transitions during events.

• Is there a host or emcee?
The emcee will require both a wireless microphone and the ability to adjust volume levels quickly. The AV technician will support your needs as they arise during the event.

The most successful events are those which feature seamless sound transitions throughout their program. When renting equipment make sure it aligns with your event schedule.

On this photo, Dondee’s provided all the audio visual equipment including the Sound system, Lights and LED Wall.

5. Rent from a Trusted AV Provider

No matter how top-tier the equipment is, it will fail to reach its full potential without an experienced crew to operate it. Choosing Dondees.ph as your AV rental company provides complete peace of mind.

The following criteria will help you choose the right rental provider:
• ✅ Well-maintained, branded equipment
• ✅ Experienced technicians for setup and troubleshooting
• ✅ Flexible packages for different event sizes
• ✅ On-site support or standby personnel
• ✅ Fast response time in case of issues

Dondees has provided technical solutions for small corporate boardroom setups as well as live band concerts and multi-day seminars. Every event requires a unique sound system package which we tailor to meet your event’s audio and visual requirements.

Final Thoughts

The sound quality at your event will leave a lasting impression even if your audience forgets specific words spoken. A well-planned audio system delivers clear vocals along with strong music performance free from any feedback.

You should evaluate your checklist before finalizing it by asking yourself this question:

Does your audio equipment deliver quality that matches your event?

Should you have any doubts about your audio needs, our team stands ready to assist you.

Are you prepared to sound amazing at your next event?
For a customized AV package that match your event requirements, contact Dondee’s today: